This will be a key document that can be referred back to throughout the project, especially if decisions need to be clarified or substantiated at a later stage. This should contain your vision for the new office, along with any business or facilities needs that should be considered. This could also set out new ways of working that you'd like to achieve; such as introducing hot-desking or increasing breakout spaces. The document should also include brand values, work ethos and sign-off from senior management.
Look at how your business works now and think about how the company might grow in the future. Will certain departments need more space in the coming years? Or less?
Work with the IT team and find out what technology the new office needs to fully support the way your colleagues work. Think about computers, printers, visitor services, audio visual equipment, comms rooms, wireless networks and audio or video conferencing facilities.
It's easier to get your technology needs in place right from the beginning. Rather than trying to accommodate extra computers once the office design has been completed.
Find out how much storage you really need. Not enough storage space can frustrate your colleagues and cause clutter. And too much storage could be costly when you consider how much your office costs per square foot.
Take a comprehensive look at your new building. If you feel something isn't working the way it should, now's the time to negotiate with the landlord.
As part of your survey:
Download Morgan Lovell's Choosing the Right Office Space Checklist for a comprehensive look at all the things you need to consider when evaluating office space for rent or purchase.
If your business has a CSR policy, an office design project is a great opportunity for you to strengthen your 'green' credentials by gaining a BREEAM, LEED or Ska rating.
A good sustainability audit should include: